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24 - 18 months before... ¨ Determine interest ¨ Talk to other reunion organizers ¨ Start a mailing list
¨ Form the reunion committee and establish responsibilities & schedules One year before... ¨ Set date ¨ Choose location
¨ Arrange for entertainment, caterer, photographer, music ¨ Send first mailer announcing tentative plans, theme, approximate cost, etc.
6 - 9 months before... ¨ Send second mailer with registration form ¨ Schedule events and activities (program, speakers, awards, tours, entertainment)
¨ Begin directory, list of attendees, memory book 5 months before... ¨ Choose menu ¨ Confirm reservations, caterer, entertainment, photographer
¨ Send mailing to new people as they are found 4 months before... ¨ Meet with facility staff, visit facility with reunion committee ¨ Select decorations, theme, signs, banners ¨ Order printed items ¨ Order personalized souvenirs (shirts, mugs, caps)
6 weeks before... ¨ Complete directory & memory book, deliver to printer ¨ Make checklist for reunion day tasks ¨ Make assignments for reunion volunteers
2 weeks before... ¨ Purchase last minute decorations & incidental supplies ¨ Reaffirm eating, sleeping & meeting accommodations
The day before... ¨ Meet with facility manager & determine staff contacts for reunion ¨ Solve any last minute problems ¨ Review final details with reunion committee Reunion day... ¨ Set up registration table & displays ¨ Decorate
¨ Schedule details (volunteers, food, photographer, entertainment, tours, ceremonies) Afterwards... ¨ Evaluate what worked, what didn't ¨ Complete bookkeeping, settle accounts ¨ Write thank you notes to volunteers ¨ Start planning the next reunion
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